Become a Vendor | Pipeliners Tour Sponsorship Opportunities

Become a Vendor | Pipeliners Tour Vendor Application

Complete the application below and we’ll review your business for an upcoming Pipeliners Tour stop. Our goal is to create a great experience for both vendors and attendees, so every application is reviewed before approval.

Become a Vendor

Tour Stop Selection

Which tour stop(s) are you interested in?

What other location(s) are you interested in not listed?

Business Information

Company Name

Primary Contact First & Last Name

Contact Title or Position

Phone

Business Address

Address Line 1

Address Line 2

City

State

Zip Code

Country

Website

Facebook Page URL

Instagram Handle

TikTok Handle

YouTube URL

LinkedIn URL

Additional Social Links

Business Type

If other, describe your business type.

Vendor Category

Which category best describes your business?

What type of local business?

Briefly describe your business.

What products or services do you plan to display, promote, or sell?

List the specific brands or product lines you plan to represent.

Have you been a vendor at other events?

Yes

If yes, where?

Vendor Setup

What type of setup are you requesting?

10′ x 10′ Vendor Space

10′ x 20′ Vendor Space

Food Truck

Trailer Display

Display Vehicle

Heavy Equipment Display

Demonstration Area

Mobile Service Unit

Custom ActivatioN

Other

What other type of setup are you requesting?

Provide the total dimensions of your complete setup (length x height x width).

Will you bring a truck, trailer, side-by-side, equipment, or display vehicle?

Yes

If yes, what type of vehicle or equipment?

What is your trailer, vehicle, or equipment length?

Will it remain stationary?

Yes

Does it contain fuel, propane, batteries, or other hazardous materials?

Yes

If yes, please describe.

Will you bring a tent or canopy?

Yes

If yes, how many?

Will your tent be properly weighted or staked?

Yes

Demonstrations and Activities

Do you plan to offer any of the following?

If you do, please describe the demonstration or activity.

Will attendees physically operate, test, wear, climb on, or interact with your equipment or products?

Yes

Does your setup involve:

Describe all safety precautions you will provide, if necessary.

Will participants need to sign a waiver?

Yes

Not Sure

Utilities and Site Needs

Will you need electricity?

Yes

Electrical Requirements

Number of outlets:

Equipment being powered:

Will you bring a generator?

Yes

Will you need water access?

Yes

Will you need Wi-Fi or cellular service for payment processing?

Yes

We provide our own connection

Do you need any special placement or accessibility accommodations?

Yes

Please describe any special placement or accessibility accommodations.

Food and Beverage Vendors

Food truck or food booth name

Type of food or beverage served:

Full menu

Estimated price range

Food truck or trailer dimensions

Health department permit status

Propane use

Yes

Generator use

Yes

Hand-washing station

Yes

Wastewater disposal plan, if applicable:

Grease disposal plan, if applicable:

Will you sell alcohol?

Yes

If selling alcohol, you must agree to the following:

Alcohol sales require specific written approval and all necessary licenses. Vendors should not assume alcohol sales are permitted.

Staffing and Arrival

Number of vendor staff attending:

Primary onsite contact name:

Onsite contact mobile number:

Will you need to drive a vehicle into the event area for setup?

Yes

Can your vehicle be removed before gates open?

Yes

Will anyone under 18 be working in your space?

Yes

Insurance and Documentation

You may need to provide the following documentation upon vendor approval:

Certificate of insurance
Business license
Sales tax license, when applicable
Food permits, when applicable
Fire inspection, when applicable
Additional supporting documentation

Do you currently carry general liability insurance?

Yes

In Progress

Can you provide a certificate of insurance naming the required parties as additional insured?

Yes

Need more information

Marketing Opportunities

Would you like information about:

Would you like to donate a product or service for an attendee giveaway?

Yes

Possibly

Item description:

Approximate retail value:

Quantity:

Any restrictions?

Would you like to provide products for the Crew Bags?

Yes

Possibly

Application Questions

These answers help determine whether how you would truly fit into the Pipeliners Tour as a vendor.

Why do you want to be part of the Pipeliners Tour?

How does your business serve or connect with pipeline crews, contractors, or the trades?

What will make your setup valuable or interesting to attendees?

Have you participated in similar events?

Yes

If yes, what was the event name or please provide an example.

How did you hear about the Pipeliners Tour?

Name of Facebook Group:

Crew Member Name:

Who referred you?

Estimated Sponsorship Budget

What would success look like for your company?

Anything else you’d like us to know?

Agreement and Signature

I understand that vendor spaces are not reserved until approval and payment are received.

I agree to sell, display, and promote only the items listed in this application.

I agree to follow venue rules, safety requirements, and Pipeliners Tour policies.

I understand that vendor fees may be nonrefundable after the stated cancellation deadline.

I understand that the event may occur rain or shine.

I accept responsibility for my property, staff, products, equipment, and operations.

I understand that approval may be revoked for unsafe, misleading, disruptive, or unauthorized activity.

I give The Pipeline Life and the Pipeliners Tour permission to photograph or record my vendor setup for event and promotional content.

I confirm that the information submitted is accurate.

Authorized representative name:

Title:

Date:

I’d like to receive Pipeliners Tour news, sponsorship updates, and future event announcements.

Yes